FindPet Finance

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FindPet Finance
Invoice sending: …

Shop billing

Monthly invoicing of pet shops for microchip registrations is being built here, step by step:

  1. Registrations per organization per month, organizations ↔ Stripe customers — Registrations tab
  2. Pricing: standard and ACH rates, organization contract prices and discounts
  3. Invoices in Stripe: dry run, approval, finalization, PDF
  4. Payment statuses, ACH failures, reminders and notifications

Nothing here sends anything to Stripe yet.

A pet transferred to a buyer is billed once per month to the organization that transferred it. Only the organizations of the billing group (shared API token, see Settings) are billed. Free: cancelled transfers, and re-transfers within 90 days of a transfer in an earlier month. Months are New York time. Old script is what the previous counting script would have billed — details show why each pet differs.

Nobody is billed

In billing

OrganizationStripe customerTo billOld scriptPrice ACH / standardAmount ACH / standardCancelledFree re-transfers

Taken out of billing — in the group, not billed

OrganizationNoteWould billTransfers

Outside the billing group, with a billing profile — not billed

Saved before the group rule, or the organization's token changed. Unlink the Stripe customer here if another organization should pay with it.

OrganizationStripe customerNote

Billing group

Only organizations that share one API token are billed — the chain of Findpet shops. Shelters, test accounts and partners with a token of their own are never billed; a new shop added with the group's token is billed automatically. Tokens are never shown: a group is named by a short fingerprint of its token.

Only the owner can change this.

Invoice sending

What happens after the monthly run has created an invoice in Stripe.

Manual (default)
Invoices are created in Stripe as drafts. Nothing is emailed and nothing is charged until someone presses Send on the invoice here.
Automatic
Once an invoice's amount check passes, the app finalizes it and emails it or charges the saved payment method by itself.

Only the owner can change this.

Prices

Per billable registration. The ACH Direct Debit price is a discount for paying by bank debit; the standard price is always the ACH price × 1.03. Organizations' contract prices and discounts are set on the Registrations tab (Pricing).

History

FromStandardACHACH failure feeSet byReason

New prices from a date

Only the owner can change prices.

UsernameRoleStatus2FACreated
TimeUserActionTargetIPDetails

New user

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Set a temporary password

Organization

Make billable

MicrochipLast transfer (ET)Status

Pricing

ConditionPrices ACH / standardValidStatus

End condition

Add a condition

Only the owner can change prices.

Billing

Turn on automatic sending?

From now on the app will finalize invoices and email them or charge customers' saved payment methods without anyone pressing Send. You can switch back to manual at any time — it stops the very next automatic send.

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